Seasoned Executive Assistant needed in Downtown Miami, FL

6 days ago
1 min read

MUST BE EXTREMELY TECH‑SAVVY

Compensation: $100,000–$150,000+ (DOE)

Benefits: Full benefits package

Schedule: Monday–Friday, 9:00 AM–5:00 PM (with flexibility)

Travel: Not required

Position Overview

A returning client in search of an exceptional Executive Assistant to support a high‑level executive in the finance industry. This is a full‑time, in‑office role based in the Miami Design District. The ideal candidate is polished, experienced, and thrives in a fast‑paced, high‑pressure environment. This position requires someone who can operate as a true right hand—anticipating needs, managing competing priorities, and maintaining impeccable organization. This is a role for a seasoned EA who is confident, proactive, and highly tech‑savvy, with the ability to leverage modern tools—including AI platforms such as ChatGPT—to streamline workflows and enhance productivity.

Key Responsibilities

• Manage complex and ever‑changing calendars

• Schedule, coordinate, and prepare for Zoom and in‑person meetings

• Serve as gatekeeper, ensuring the executive remains organized and focused

• Provide ongoing follow‑ups, reminders, and task prioritization

• Assist with invoices and collaborate closely with accountants

• Utilize Excel extensively for tracking, reporting, and administrative tasks

• Maintain strict confidentiality and professionalism

• Adapt quickly to shifting priorities and executive work styles

• Use technology efficiently, including AI tools, productivity platforms, and digital systems

Ideal Candidate

• 10+ years of Executive Assistant experience supporting senior‑level executives