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Facilities & Maintenance Coordinator needed in Upper Manhattan, NY

Rate: $45-$55 per hour depending on qualifications and experience, plus OT, medical benefits, 401K, PTO etc.


Schedule: Live-out, Monday to Friday during off season, 5-6 days during the Summer including weekends

The Facilities & Maintenance Coordinator will be based in Manhattan. Flexibility to work in other Long Island locations from time to time is required.

Formal, fully staffed home is in search of a capable, reliable and responsible Facilities & Maintenance Coordinator to assist the Director of Properties and the Property Manager with keeping the Manhattan property in pristine condition. The Facilities & Maintenance Coordinator has oversight of the mechanical systems and well-being of the estate.  This role reports to the Property Manager, also taking direction from the Director of Residences to keep up with repairs, maintenance, installations, renovations, and any other items related to the property.

Duties may include, but are not limited to:

•         Maintain all areas of the property and assets on site

•         Perform minor repairs and maintenance on property, equipment and systems (changing lightbulbs, tightening screws, etc.)

•         Assist with interior as needed (cleaning of fireplaces, restocking supplies, taking out trash, doing dishes, cleaning windows, taking inventories, etc.)

•         Notify PM and/or Director of Properties of anything that needs fixing or particular attention and coordinate and manage repairs/projects with established vendors

•         Take direction from Property Director and/or on-site Property Manager on projects

•         Operate the home’s Savant system. Test and troubleshoot AV systems regularly. Report any problems to the PM/Director of Properties

•         Coordinate and manage repairs, improvements, and maintenance with AV Vendors for wi-fi, speakers, lighting, servers, etc. 

•         Build and maintain strong relationships with all vendors

•         Ensure all AV and lighting systems are operating and functional. 

•         Complete weekly diagnostics on systems, and in advance of property use.

•         Regularly monitor HVAC systems, ensure they are in proper working order.

•         Troubleshoot issues, coordinate fixing/maintenance with appropriate vendors

•         Assist with set up, breakdown and execution of parties/events (i.e., managing vendor deliveries, building requirements for vendors, advise on set up of items, service support during event, restocking items, etc.)

•         Assistance with mail and packages (incoming and outgoing)

•         Run errands as needed

•         Respond to emergencies and inform appropriate parties in a timely manner



•         Experience working on Private Estates, residential buildings or hotel

•         Service-oriented

•         5+ years experience troubleshooting basic household/facilities issues, using basic power tools and making repairs

•         An eye for detail and proclivity for keeping property clean, neat and organized

•         Proactive and able to identify potential issues on property before they arise.

•         Understanding of building materials, and their general maintenance needs

•         Understanding of Home Systems, AV and IT systems in residences, with the ability to trouble shoot and diagnose issues as they arise

•         Basic knowledge of plumbing, electrical, HVAC systems

•         Ability to lift up to 50 pounds or more and stand for long periods of time

•         Collaborative and flexible in nature with the capacity to shift from one task to another easily and with little notice when needed


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